Onsite Planning
Onsite planning and execution, audiovisual and signages, logistics and manpower managementThe strategic planning of the conference has been done seamlessly. The contracts were tightly negotiated; the faculty are on their way; all of the food has been ordered; the social venues are on stand-by; the signs are scheduled to go up; and your delegates have been registered. Now the main part begins: on-site management and operations.
We handle on-site registration, work with contracted vendors, coordinate with hotels, oversee transportation, manage special event set up - production, coordinate session materials and audio-visual equipment and more
Highlights
- Reach at venue in advance of meeting to ensure arrangements are secured
- Meetings (pre-conference) are held with hotel & convention centre, security, caterers, exhibit decorators, the audio visual company, and the transportation providers to ensure that everyone has the same information and approach to the event.
- Coordinate conference staff
- Registration and security staff are well briefed
- Signages are in place
- Complete venue set up
- Supervise exhibition hall
- Manage vendors for audio-visual, signages, fabrication etc
- Coordinate food and beverage
- Ensure all lodging requirements are met
- Exit passes have been planned
Benefits of our Onsite planning
- Seamless setup and delivery
- Proper manpower in place
- Attendee satisfaction and positive feedback
- No last minute hiccups
