Whether you’re planning a scientific conference or an annual association meeting, each event is unique and requires a strong foundation to make it a success. To make sure your conference meet your goals, objectives and unique logistical requirements, you need a proven partner with experience to help strategize and plan all elements of your next event. That’s where team Connextions can be your expert guide.
With decades of experience managing conferences for associations and scientific research organizations, the team is uniquely suited to help you develop strategies to take your conference to the next level. As your long-term partner, we listen to your goals, work with your committees and draw on historical data with our expertise to build a solid foundation to jump-start your conference. We also take advantage of the latest tools and technologies to streamline the job of putting on your conference. From a centralized database for all your participants and transparent financials, to historical profiling, promotional tools and tailored conference planning manuals - we provide the wise strategy and tools needed to plan a conference that’s an unquestionable achievement.
Where the conference is going to take place is extremely important for its success. The venue should attract the attendees and provide the right facilities to meet your standards, meeting space requirements, agenda and budget.
Our expertise in conference management, can help you select the perfect location for your next conference. With the countywide relationship and extensive experience working with hotels, convention centres and venues of all sizes, our team knows how to find just the right location to fit your goals, objectives and resources. We will scrutinize locations, negotiate contract terms, interface with property managers and record all site selection activities in a central database to aid future planning. Every possible detail is covered to minimize your risks, save you money and ensure you receive the high quality service that will make your conference venue receive rave reviews.
The conference experience begins with the first communication and touch point – we create an event brand to ensure cohesion and consistency for your event. Our design approach encourages audience engagement, interaction and involvement to create a stronger connection to your event objectives.
Event collateral includes print, digital and signage, and are designed to represent your brand and your message to achieve your event objectives.
At Connextions, conference website design and management services have been strategically developed to meet delegates’ needs and expectations. These professional and responsive websites are designed by our in-house team to adapt to web, mobile and tablet devices and use the latest in SEO and marketing techniques.
Connextions uses the latest technology to professionally support your next conference or event and to ensure its web security.
It is the most challenging task for many conference organizers to how they can provide tradeshow and sponsorship programs that deliver real value to exhibitors and sponsors while controlling costs and administrative burdens.
With years of experience in conference and exhibition management, Connextions Team is uniquely qualified to help you develop, run and improve your tradeshow and sponsorship programs. We act as a single point of contact for your exhibitors and sponsors and combine personal service, historical data and software tools to handle tradeshow registration, planning and onsite logistics. We as part of your team, you can be confident your exhibitors’ and sponsors' needs and expectations are met and you’ve maximized the revenue potential of your conference without taking your time and resources away from your other essential duties.
We handle all phases of registration including pre-registration communications and planning, online and onsite registration support, badge creation, reporting and more.
Using integrated, online tools we capture information on your stakeholders in a central database and then automate various registration processes. Not only does this streamline registration for your current conference, but it also provides vital information that can be used as the foundation for planning your next meeting or conference.
The quality of the content plays a vital role in getting attendees and keeping them engaged and also ensure high-level speakers contributing year after year. Team Connextions has rich experience in medical conferences, we have a unique understanding of the complexities associated with collecting and presenting research content. From submission and review, to program development and publishing, we have the experience and software tools to streamline the entire abstract management process for you so you are free to focus on the selection of quality content.
Spreading the word out and creating positive buzz is essential for holding and growing a successful conference. With Team Connextions as your partner, you have access to a full range of marketing and communications services to publicize your conference, build excitement and keep your participants informed.
As part of our marketing and communications services, we’ll help you promote your event with professional email campaigns, invitations and branded website. To keep your participants up-to-date and engaged throughout your event our team will produce and distribute onsite communications like program guides, web casts, press conferences and more. We don’t stop there. After the conference we help with post-conference evaluations to gain participants’ feedback, which together we can use to improve and plan your next conference.
For a positive conference review it is very important that the attendees experience smooth travel and comfortable accommodation. Arranging airfares, accommodations and ground transportation for conference participants is a complicated and specialized job. You can leave these arrangements on Team Connextions.
We have years of experience in the industry and long-standing relationships hotels and services providers around the country. On your behalf we negotiate tough contracts, get you the best rates, manage communications and help ensure attendees enjoy a pleasant journey. Behind the scenes, we manage this high-level of service with online tools that automate processes and centralize information in one place to make coordinating travel and housing arrangements as effortless as possible.
Our conference management professionals serves as ‘field Marshals’ for any conference. While managing and implementing conference plans, they coordinate with the other subject matter experts within the team, your team and various suppliers. They manage timelines and are the center point for communications. They are responsible for ensuring that we deliver on all conference objectives.
We believe in delivering the “right” solutions, and have the expertise to plan and coordinate with multiple vendors to ensure seamless and cost effective integration and execution.
As for Audiovisual equipments, with our expertise, we will let you know which equipment and services are “must-haves” for your event, and what can be scaled back when you’re looking for ways to cut costs. We work with you every step of the way to identify areas where you can trim your budget, and provide you with price alternatives for each element of your event. Wherever appropriate, ‘Connextions’ obtains multiple bids and provides recommendations to the client prior to contracting with any vendor.
We understand the importance of high quality vendors who will contribute to the success of meeting.
The strategic planning of the conference has been done seamlessly. The contracts were tightly negotiated; the faculty are on their way; all of the food has been ordered; the social venues are on stand-by; the signs are scheduled to go up; and your delegates have been registered. Now the main part begins: on-site management and operations.
We handle on-site registration, work with contracted vendors, coordinate with hotels, oversee transportation, manage special event set up - production, coordinate session materials and audio-visual equipment and more
Our ability in making every Conference a success, is our capacity to build and maintain Conference budgets that ensures the financial viability of an event and its Association’s ongoing annual membership activities. The budget is built for the event life cycle and captures every possible expense so there are no surprises as the end of the event. International currency, banking transactions and taxes are understood and managed.
Comprehensive, accurate and timely financial reports keep you fully informed on income, expenditure and cashflow projection at every step of the project, right through to our detailed post-event financial reporting and analysis.